Participate in the Virginia Festival of the Book

Authors, Publishers, & Participants

Read the information and instructions before submitting an application.

  • Deadline:  October 1
  • Online Applications:  Only online applications are accepted.
  • Agents and Representatives:  Agents and author representatives are encouraged to submit if they have the authors’ consent. Please let the authors know that their names have been submitted for consideration.
  • Publishing Date Priorities:  Preference is given to books released either in hardback or paperback within the last year and up to March 15, 2015. No books published after March 15 will be considered for the 2015 Festival; authors with later publication dates could consider applying for 2016.
  • Book or ARC submissions:  Your application is not complete until we have received two copies of your book or ARC. If it will not be available until after the October 1 deadline, please note that in the Comments box and let us know when it will be available.
  • Book Sales:  The Festival uses bookstores and booksellers in the area; they arrange ordering books. (Occasionally, authors of self-published books will need to bring copies, and we will notify authors if that is necessary.) Book sellers retain all sales profits. The Festival does not receive any of those funds.
  • Festival Structure:  Most Festival programs offer panels with two to four participants. Festival organizers select the panelists and assign the venues.
  • Publicity and Promotion:  Participants and their books are promoted widely through the Festival website and printed materials; in regional and national media; and in blogs, podcasts, social media, and networking sites.
  • Previous Years’ Applications: Previous participants must reapply each year.
  • School and Youth Programs:  If you indicate that you are willing to make school/youth organization visits, list your requirements in the Comments box of the application.
  • Travel:  You may be asked to assume some or all of the costs of your appearance, including travel and lodging.
  • Decisions:  Application notifications will be provided by January 15, 2015.
  • Questions?  Contact Jane Kulow via vabook@virginia.edu

Programs

Organizations, agencies, or groups that want to host a Festival event should contact Festival staff.

Adult Programs

The deadline for submitting programs applications for adult programs is October 1.

School/Youth Programs

  • November 1, 2014 – Notify vabook@virginia.edu if your school or youth organization plans to host Book Festival event(s).
  • January 12, 2015 – Notify vabook@virginia.edu of preferred Festival participant, date, time, format, and grades.
  • February 15, 2015 – Details finalized for online and printed programs.

Annual Book Fair

The Annual Book Fair is March 21 in the Omni Charlottesville atrium amid Crime Wave mystery events and Publishing Day events. Applications will be available in Sept. 2014.

Volunteer

Volunteers play a big role in the Festival, contributing more than 2,000 hours each year. There are needs for office volunteers during the year, and many on-site volunteers during the Festival.

Sponsor a Program

The Virginia Festival of the Book welcomes inquiries about cash and in-kind sponsorships.   Contact VFH Center for the Book Director Susan Coleman at [spcoleman@virginia.edu] or 434-982-2983 to find out how your organization can be a part of the largest educational book event in the mid-Atlantic.

Benefits vary with the event and size of sponsorship and may include: name and logo displayed on the website and in printed materials; name and logo displayed at the event; public announcement of sponsorships; complimentary tickets and special seating, as well as other benefits.

Make a Contribution

Those wishing to make individual contributions to the support of the Festival may do so online, or by sending a check made out to the “Virginia Foundation for the Humanities” to the festival address. Please indicate (in the remark line) that a donation is intended for the Festival (“VABook!”).

Learn More about How to Give.

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